Donating Materials to the Archives

The Archives accepts additions to its collections and holdings, especially unpublished personal papers and organizational records such as correspondence, diaries, photographs, scrapbooks, and research files that complement records created by Cincinnati State Technical and Community College.

Donors and Archives staff complete a “Deed of Gift” form, which transfers legal custody of the materials to the Cincinnati State Archives and also prescribes donation conditions and (if any) restrictions. Donation guidelines can be found in the Collection Policy and Donor Agreement

Here’s a list of Record types typically considered archival.

General information on donating materials is available from the Archives in two brochures published by the Society of American Archivists, “Donating Your Personal or Family Papers to a Repository” and “Donating Your Organizational Records to a Repository”.

For additional information on donating materials or making a monetary contribution to the Archives, please contact us.

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